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Lotus to Gmail – Movement of your data!

One of the big questions, technology receives from staff is about the amount of data that will migrate from Lotus to Gmail.  Here are a few key bullet points to help with understanding the process and to help reassure end users.

  • The migration process will pull all email in your Lotus file, if the email came to your Lotus account after August 3, 2014 and is either in a folder or the Inbox.
  • Email that is older than Aug. 3, 2014 can be forwarded out of your Lotus file to your new Gmail address once you are migrated.
  • ALL calendar events will be migrated over to your Google calendar.
  • In Lotus you store email in folders, but in Gmail these are called Labels. The migration will make a label in Gmail IF you had an active email in the Lotus folder.  Examples:
    • A Lotus email with date of August 18, 2014, stored in Lotus folder called Parents 2014 will migrate over to Gmail with Label called Parents 2014.
    • A Lotus email with date of July 15, 2014, stored in Lotus folder called Summer Projects 2014, WILL NOT move to Gmail. Why?  Only email with date of Aug. 3, 2014 and later will migrate to Gmail.  In this case, you would have to open Lotus and forward the email to your Gmail account.
    • A Lotus Folder is showing in your account “School year 12-13” but it does not appear in your Gmail.  Why?  If you have a folder that is in Lotus BUT all of the email inside that folder is dated prior to Aug. 3, 2014, the migration process will NOT move that folder to a Gmail Label.
  • The forwarding option from Lotus to Gmail will remain on for a couple of weeks after all end users are migrated on Nov. 17, 2014.  This should allow end users to get back into Lotus and move anything they still need.