Email will be firstname.lastname@example.org. This will be the same account staff are currently using for Google Drive.
All technology staff members – October 1, 2014
Early adopters – October 30, 2014
All remaining staff – Nov. 17, 2014
Yes, all staff members will have an “alias” added to their new account and automatic forwarding placed in Lotus. So, if you receive an email to your old email address it will automatically come to your new account @lsr7.net.
Staff members who have contacts stored in their Lotus account are encouraged to begin going through those to make sure they are current and updated. At the time of migration, each staff member who wants their contacts moved can simply go into them in Lotus > select them in the personal address book > and choose Forward VCard. You will forward them to your Gmail account and they can be added to your contacts there. Specific directions will be given at a later time.
During the migration process, all “active” email will be moved. This means mail that has not been stubbed and placed in our archives. Based upon when your account is migrated this will be approximately 3-4 months of mail you have in your inbox and folders. Then, Lotus will remain open for a few weeks for end users who find they need an email from Lotus. They can simply go into Lotus and forward over to Gmail. Specific dates will be communicated to end users on the shut down of Lotus as the migration draws closer.
Yes, the migration process should pull all calendar entries. However, we are strongly encourage end users to double check their calendars in Lotus and compare to their Google calendar after migration. If you notice anything you would have to re-input the item into Google.
Yes, instructional technology is working on building a site that will not only have links to videos, documents and FAQ items but they will also host some events where individuals can come if they still are having issues navigating Gmail. The actual training site will soon be posted. There will also be a large number of early adopters in the district. These early adopters will have their names posted and although they are not responsible for training, they can be a point of contact if you have a specific question.
Each end user who wants contacts out of Lotus moved to Gmail will be able to do this once they are migrated to Gmail. These directions will only work when you have the Lotus application open and will not work in webmail: http://goo.gl/az6gUZ
No, any personal groups will have to be recreated in your Google account once you are migrated.
Yes, the distribution groups (i.e. PLMS staff, WVE staff, etc.) will be accessible in Gmail.
1. Find the App Store on your iOS device.
2. Press search, then search for ‘gmail app’. Press ‘Get’ to download. You may be prompted for your iTunes/App Store password.
3. Find the downloaded Gmail app on your device and launch it. Go though initial start up screens.
4. On the sign in screen, login with your full district email address and password. Your all setup! You may need to adjust the notifications for this app under Settings > Notification Center.