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Staff Accounts and Data Flow

Over the past 18 months data systems has worked diligently to streamline the data flow from our employee payroll system (Employee Online) into the various programs which staff log in to.  The account is created from the “Preferred First Name” field each employee fills in when they edit their individual Employee Online accounts.   An example of this might be Legal Name of “Robert” but preferred name of “Bob”.  If “Bob” is not listed as the preferred name, the accounts are created using the legal name of “Robert”.

As we change from Lotus Notes to Gmail for staff, it is important to note that your Gmail address is populated from this field.  For those who regularly log into Google Apps, the username you are using is going to become your email.  If you have never logged into your district Google Apps account, you should take time as soon as possible to log in following the directions located here:

If you have any problems logging into your Google account following the directions above, please submit a Help Desk ticket so we can take a look at the account.

Due to the migration process from Lotus that has already started on our servers, technology will hold on name changes for accounts until after all staff are live in Gmail for Staff which is slated for mid-November.  Human Resources and Business Services will process them normally.